We begin our 3-part blog series by discussing the initial steps to take to begin planning ahead and putting together your disaster plan.
The first step to being ready for any sort of disaster is to collect and compile information for an emergency contact and vendor list. In this list, you will want to list all vendors that you might need to contact in the event of an emergency.
Many commercial property managers also use this list as a master vendor list and include non-emergency vendors. That way, all vendor contact information is in the same place, regardless of whether they would be used in an emergency.
For emergency vendors, remember to include after-hours contact information in case an emergency occurs after normal business hours.
If you don’t have a vendor for a certain item or industry but you know you may need a vendor for that item at some point, don’t leave that industry off the list or leave that section blank. Instead, set up a relationship or an account with a vendor in your area before you need them. To find a qualified vendor, seek out referrals to find a vendor that meets your needs. In the event of a building emergency, having even rarely used vendors in place before you need them will help speed cleanup and recovery and will minimize downtime.
Once your list is complete, give a copy of it to every person that would have a true need for it. Make sure that you also have this information available to all relevant parties in an offsite location such as in a cloud-based system.
Finally, remember to post this list in the appropriate locations in your building such as the front desk, maintenance offices, janitorial closets, etc.
If you don’t have a format for an emergency contact and vendor list, we’ve attached one here that you can use. Click Here
Stay tuned for part 2 of our series to learn about the next crucial step to take in order to conquer any crisis!