In our previous blog, we talked about the first step to take to prepare for an emergency in your building, which is creating an emergency contact and vendor list and making it easily available to those who need it.
Our second tip is to gather a list of critical equipment and materials so that those items can be used, saved, or safely contained during an emergency.
What constitutes as critical equipment and materials? These are key components that you may need in the event of an emergency or items that need to be saved or considered first. Things such as your emergency generator, phone system equipment, computer center and servers, hazardous materials, and emergency supplies are all examples of critical materials and equipment.
Your critical equipment list should include the name of the items themselves, where they are located, and how they can be accessed, including security procedures, access codes, and/or necessary keys. You will also want to include any special instructions for operating or handling these items or pieces of equipment.
Like the emergency contact and vendor list, place a copy of the critical equipment list in your emergency binder and give a copy to everyone who might have a need for it during an emergency. Additionally, ensure that this list is available off-site and electronically, and remember to post it in the appropriate locations in your building (the front desk, janitorial closets, etc.). Finally, remember to update this list regularly so that there is less confusion should an emergency occur.
If you don’t have a formatted list for your critical equipment and materials, we’ve attached one here
that you can use.
Stay tuned for part 3 of our series to learn the final step to take in order to conquer any crisis!